'IP Office 2410/5410 Phone User Guide'

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5410/2410 Phone User Guide

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IP Office

Issue 3f (7th October 2005)

The 2410 Telephone

Overview

This guide covers the use of the Avaya 2410 and 5410 phones, on Avaya IP Office. Both phones are

similar, however the 5410 is only supported on the IP Office whereas the 2410 is supported on a range

of Avaya phone systems.

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The 2410 Telephone

1. Display, Call Appearance and Feature buttons: Call Appearance Keys allow the user to

handle multiple calls and the display shows call information. Details on system features

(allocated by your System Administrator) can also be displayed. See Call Appearance Keys and

Overview of the Function Keys.

2. Message lamp: Lit when the user has voicemail messages. Can also be set to flash when the

phone is ringing.

Previous/Next Page: Move through the different pages of the call handling, speed dials

and call log screens. Also used to move the cursor during data entry.

Messages: Access the user's mailbox.

5. Call Handling Buttons:

Hold: Place call on hold.

Transfer: Transfer call.

Conference: Conference held calls.

Drop: Drop call.

Redial: Redial last number dialed.

6. Dial pad: Standard 12-button pad for dialing telephone numbers.

Volume Controls: Adjust the speaker, handset, headset, or ringer volume depending on

which is currently in use.

8. Handset and headset sockets: Used for connection of the handset and optional headset.

Mute: Turns the microphone on/off. When in use, the associated light is on and the caller

cannot hear you.

Headset: Switches from handset to headset. The light associated with this button turns on

10.

when the headset is active.

11.

Speaker: Access the speakerphone. The light associated with this button turns on when the

speakerphone is active.

12.

Exit: Returns you to the main call handling screen.

13. Softkeys: Used to navigate to or initiate certain features, such as Speed Dial or Call Log, as well

as control certain actions within the features. These keys correspond to the text prompts in the

display screen immediately above them.

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Call Appearance Keys

Normally, the first page of the main call handling screen contains three keys set as 'call appearance'

keys. These are allocated to you by your System Administrator and are indicated as a=, b= and c=.

Your System Administrator can change a call appearance key with:

A Bridged Appearance

A bridged appearance key matches the status and operation of the Call Appearance Key on a

pre-defined colleague's telephone. Hence, you can pick-up, make and receive calls on behalf of

your colleague.

A Line Appearance

An IP Office exchange line (but not IP lines) can be allocated to you such that the status of that

line is displayed and you can use the line appearance key to make and receive calls.

Call Coverage Appearance

A call coverage appearance key alerts you when a pre-defined colleague is receiving a call. The

covered user does not need to be using call appearance keys. Hence, you can pick-up calls on

behalf of your colleague.

A System Feature

System Features, such as Abbreviated Dial (that automatically dials a frequently used number)

can be set against key and/or dial pad digits. See Overview of the Function Keys.

All of the above can only be allocated to you by your System Administrator.

For details of Bridged, Line and Call Coverage Appearance Keys set-up and their operation, refer the IP

Office Key and Lamp Operation manual.

CAUTIONS:

1. Having more than two Call Appearance keys is very useful. When holding a call you can

answer/make another call and then switch between calls or transfer or conference. If you are set

to receive call waiting indication, the waiting call is shown against the next call appearance key.

2. Although the System Administrator can replace the Call Appearance Keys with other functions,

this would severely restrict the use of features such as conference and transfer. For this reason

it is strongly recommended that all Call Appearance keys remain at their default settings.

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Issue 3f (7th October 2005)

The 2410 Telephone

System Features

System Features can only be set against soft Function Keys by your System Administrator. However,

your System Administrator may allocate you two `self administrator' features that will enable you to add

System Features to your soft Function Keys. Refer to Overview of the Function Keys for details of the

System Feature that can only be allocated to you by your System Administrator.

In addition, there are a number of System Features that you can always access yourself by the use of

short codes. Refer to System Features Introduction for details of System Features that you can always

access yourself by dialing short codes, e.g. *17 to listen to your VoiceMail messages.

Call Appearance/Function Key Icons

The icons displayed against the Call Appearance/Feature Keys allow you to determine the status (for

example, on Hold) of each call. Icons also indicate whether a feature has been activated for a particular

button.

Incoming Call:

A symbol next to a call appearance key indicates an incoming call. Pressing the adjacent

key answers the call and puts any other current call on hold.

Connected:

A symbol next to a call appearance key indicates that it is the currently connected call. The

caller's telephone number (if available) is also shown. Pressing the adjacent

key puts the

call on hold. An H is also shown on the display.

On Hold:

A symbol next to a call appearance key indicate a call on hold. Pressing the adjacent

key takes the call off hold and puts any other current call on hold.

Function Active:

The button to the left or right of the function key is active.

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Basic Call Handling Features

Answer a Call

When a call arrives at your phone, you hear a ringing tone and a blinking bell icon ( ) appears on the

associated call appearance.

To answer an incoming call

Do one of the following:

If you are not active on another call, answer the call using your handset, headset, or

speakerphone (see Speakerphone).

If you are active on a call already, place the active call on hold (see Hold), and then answer the

incoming call by selecting the call appearance key.

If the call appearance for the ringing call is not displayed on the current screen page, use

return to the first page of the Home screen. When you locate the call appearance for the ringing

call, press the corresponding call appearance button.

Make a Call

You can make calls from the phone using a variety of methods as follows:

To manually make a call:

1. Dial the required number on the key pad (remember to include the required access code (for

example, 9) for an outside line) and listen to the progress of the call.

2. Adjust speakerphone volume as necessary.

3. To change the volume use the

and

buttons. The display shows the volume level. (There are

eight volume levels.)

4. If the call is not answered, you can clear the call by pressing

Speaker or

Drop

5. When the call is answered, either speak or pick up the handset and speak to the called party.

To automatically make a call:

Do any of the following:

Press

Redial and select from (up to) one of the last ten numbers that you dialed by pressing

the associated a call appearance key. The call is made automatically for you.

Access the Call Log and initiate a call to a specific entry. See Making Calls from the Call Log

Access the Speed Dial List in your personal directory and initiate a call to a specific entry. See

Dialing a Speed Dial Number.

When the call is answered, either speak or pick up the handset and speak to the called party.

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Basic Call Handling Features

Clearing a Call

To clear an established call either:

1. Replace the handset

Drop. You will hear dial tone, unless you are in `call center mode' of working when you

2. Press

will then hear silence.

Headset Working

When a headset is to be used on your phone, it must be plugged in to the headset socket on the base of

your phone. To activate the headset and switch off the handset, press

Headset. The lamp beside the

button is illuminated when headset working is activated.

To answer an incoming call:

1. Press the call appearance key

next to the flashing bell icon ( ):

To clear a headset call:

Drop.

1. Press

To manually make a call:

1. Dial the number (remember to include the required access code (for example, 9) for an outside

line) and listen to the progress of the call.

To automatically make a call:

Do any of the following:

Press

Redial and select from (up to) one of the last ten numbers that you dialed by pressing

the associated a call appearance key. The call is made automatically for you

Access the Call Log and initiate a call to a specific entry. See Making Calls from the Call Log.

Access the Speed Dial List in your personal directory and initiate a call to a specific entry. See

Dialing a Speed Dial Number.

When the call is answered, speak to the called party.

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Speakerphone

The two-way built-in speakerphone allows you to make and answer calls without lifting your handset.

Keep in mind that two-way speakerphones may not operate satisfactorily in every environment (such as

in very noisy locations).

To make or answer a call without lifting the handset, or to use the speakerphone with any feature

1. Press

Speaker. The LED beside the button illuminates.

2. Make or answer the call, or access the selected feature.

and

buttons.

3. Adjust the speakerphone volume if necessary.To change the volume use the

The display shows the volume level. (There are eight volume levels.)

To change from the speakerphone to the handset

1. Pick up the handset and talk.

To change from the handset to the speakerphone

Speaker.

1. Press

2. Hang up the handset.

To end a speakerphone call

Speaker again.

1. Press

Speed Dial

The Speed Dial feature allows you to have the phone automatically dial calls to telephone numbers

stored in your personal directory. See Dialing a Speed Dial Number.

To make a call to a personal directory entry using the Speed Dial feature

1. From the Home screen, press the

SpDial softkey. The Speed Dial screen is displayed.

2. Press the button next to the entry you want to call.

3. If the entry you want is not displayed, use and to cycle through the entries

Key the first letter of the required name to jump to the page with a matching entry.

4. The phone dials the number for you.

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Basic Call Handling Features

Redial

The Redial feature automatically redials a previously dialed extension or outside number (up to 24

digits). Your phone will store the up to ten of the last numbers dialed.

Note: If you have dialed the same number twice in succession, it will only have one appearance in the

redial list.

To redial previously dialed number:

1. Press

Redial. Use and to step through the entries. When you have located the required

number, press the associated key.

Hold

If, with a call in progress, a second call arrives and is shown against a Call Appearance key, you can

then Hold the first call and answer the second call.

To put an existing call on hold:

Hold or the Call Appearance button with the symbol against it. The symbol changes to

1. Press

; showing that the line is on hold.

2. Answer the second call by pressing the Call Appearance button with the symbol against it. The

symbol changes to ; showing that the line is connected.

To return to the held call:

1. If you have a call in progress, then first put that call on hold as above.

2. To retrieve a held call, simply press the Call Appearance button with the

against it.

Notes:

1. After a pre-set time (defined by your System Administrator), you are reminded that you have a

call on hold by the

hold icon changing for a few moments to and the phone ringing.

2. If the system feature AutoHold is on (consult your System Administrator) then you can hold an

active call ( ) by pressing the second call's Call Appearance button ( ). If AutoHold is off, then

pressing the second call's Call Appearance button ( ) will drop the first call.

3. To transfer a held call see Transfer.

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Transfer

The Transfer feature allows you to transfer a call from your telephone to another extension or outside

number.

To transfer the current call to another extension:

1. With a call in progress, press Transfer

2. When you hear dial tone, dial the number to which the call is to be transferred.

3. Do one of the following:

To transfer the call without announcing it, either hang up or press

Transfer again.

The transfer is complete. The transfer is complete. If the transferred call is not answered

within a preset time, it is returned to you.

To announce the call before transferring it, wait for the called party to answer. If the called

party is willing to accept the call, press

Transfer again to complete the transfer.

If the called party does not wish to accept the call, press

Drop. You can return to the

held call by pressing its call appearance button.

If the line is busy or if there is no answer, press

Drop. You can return to the held call

by pressing its call appearance button.

To transfer a held call to another extension:

Hold and answer the second call.

1. With a call in progress and another call arrives, press

Transfer and dial the number of the held call

2. To transfer the new call to the held call, press

Transfer again to complete the transfer.

3. Press

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Basic Call Handling Features

Conference

The Conference feature allows you to conference other parties (including yourself) into a call.

Notes:

1. The number of parties allowed in a conference is controlled by your telephone system.

2. Two Call Appearance keys are required for the conference feature.

To add another party to a call

1. Press

Conference.

2. Dial the number of the person you want to add to the call.

3. Wait for an answer.

· If the called party does not answer or does not want to join the conference, press

Drop. You

can return to the held call by pressing its call appearance button.

Conference again.

4. To add the person to the call, press

5. Repeat Steps 1 through 4 for additional conference connections.

To add a held call to an active call

Conference.

1. Press

2. Press the call appearance button corresponding to the held call.

Conference.

3. Press again

To leave a conference:

Drop. Disconnects the line on which the drop button is pressed.

1. Press

Message

Your Message lamp turns on when a caller has left a message for you.

Message button to retrieve your messages, and follow the prompts.

Press the

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Using Speed Dials

Overview of Speed Dials

The phone can store up to 48 personal speed dials. The list of these speed dials is accessed by pressing

SpDial. If

SpDial is not shown, press and

softkey.

Caution: Speed dials are stored on the phone. Consequently, any loss of power to the phone

will result in loss of the stored speed dials.

The speed dial list is sorted alphabetically.

Press

and

to move between pages.

Press the appropriate letter key to move direct to the first page with a matching name.

Press the

next to an entry to call the associated number.

Use the

key options to perform other actions.

Add or

Edit gives access to the details of a particular speed dial.

Pressing

Note: Speed dials can be used for any numbers that can be manually dialed from the extension. Where,

for external calls, a dialing prefix is required then that prefix must be part of the speed dial number.

Dialing a Speed Dial Number

You can use the speed dial directory to make a call with the handset on hook or off hook.

Soft Key.

1. Press SpDial. If SpDial is not shown, press any

2. Press and to display different pages of speed dials or key the first letter of the required

name to jump to the page with a matching entry.

key.

3. When the required entry is displayed, press the adjacent

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Using Speed Dials

Adding a New Speed Dial

1. Press SpDial. If SpDial is not shown, press any Soft Key.

Press Add. If a message stating that the speed dial list is full appears, you must first

delete an existing entry before adding any new entry. See Deleting a Speed Dial.

You can switch between Name and Number entry by pressing the

key next to the

item you want to edit. The

options also change accordingly.

2. With Name selected, begin entering text using the telephone keypad. Each key is marked with

the letters and number it provides. You may have to press the key more than once depending on

the character you require.

For example, the key 2 is also marked as A, B and C. To enter a C, press 2 until a C is

displayed.

If the next character you want to enter is on the same key, press

to move the cursor

right and then enter the character.

By default the first letter is entered in upper-case and the phone then switches to lower-

case entry mode. To change the case of the current character press Case.

To enter a space press Space.

Use the

key to move the cursor one space to the right.

If you make a mistake, use Backspace to delete the character to the left of the cursor.

If you have made a mistake in the middle of a character string and do not wish to

backspace and re-enter all the characters use the key to step back to one character

before the point where you wish to edit. Either insert the new character or press

Backspace to delete the character to the left of the cursor.

Pressing the * key once enters a . (period) or twice a *. To enter more than one * or

period, press to move the cursor right and then enter the character.

Pressing the # key once enters a - (dash) or twice a #. To enter more than one # or dash,

press to move the cursor right and then enter the character.

3. When the name is set as required, select Number.

4. Enter the number required using the dialing keypad. For external numbers remember to enter

any external dialing prefix required (9 say).

To enter a hyphen, press

Hyphen. This does not affect the number dialed but may

help make numbers more readable.

To enter a 1.5 second pause, press Pause. This will appear as a , (comma) character in

the telephone number.

Use the

and

keys to move the cursor left or right.

If you make a mistake, use Backspace to delete the number to the left of the cursor.

5. Do one of the following:

To save the speed dial and return to the speed dial list, press Save.

To return to the speed dial list without saving the changes press Cancel.

To return to the call handling screen without saving the changes press

Exit .

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Deleting a Speed Dial

1. Press SpDial. If SpDial is not shown, press any

Soft Key.

2. Press Delete.

3. Select the speed dial entry you want to delete.

Press and to display different pages of speed dials or key the first letter of the

required name to jump to the page with a matching entry.

key. A request for

4. When the required entry is displayed, press the adjacent

confirmation will appear.

Yes to delete the entry or

Cancel to exit without deleting.

5. Press

Done to return to the speed dial list.

6. Select another entry to delete or press

Editing a Speed Dial

1. Press SpDial. If SpDial is not shown, press any

Soft Key.

2. Press Edit.

3. Select the speed dial entry you want to edit.

Press and to display different pages of speed dials or key the first letter of the

required name to jump to the page with a matching entry.

key.

4. When the required entry is displayed, press the adjacent

5. Edit the speed dial using the same methods as for adding a new speed dial.

See Adding a New Speed Dial.

6. After saving or canceling any changes you will be returned to the speed dial selection list. Select

Done to return to the speed dial list.

another speed dial to edit or press

Converting a Call Log Entry to a Speed Dial

You can create a new speed dial from a call log entry. See Saving a Call Log Entry to Your Speed Dial

List. This process will start the normal speed entry screen but pre-filled with the name and number from

the call log entry.

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Using the Call Log

Overview of the Call Log

The phone maintains a call log, accessed by pressing

Log. This log can store up to 48 entries.

These can be a combination of incoming answered calls, incoming unanswered calls and outgoing calls

You can select which types of calls are included in the log. You can also use call log entries to make

return calls or convert the entry into a speed dial for future use.

WARNING: Calls that are made using pin codes and other information will appear in the call

log. Either Logging of outgoing calls should be switched off or those call logs removed manually.

See Setting Which Calls are Logged.

Notes:

1. Only outgoing calls made using the dial pad or a SpDial entry are logged.

2. Whilst in the call log you cannot make calls. You can still receive calls and handle them using the

dial pad key functions.

When

Log is pressed a screen similar to the following is displayed:

Missed calls are displayed first. You can select from InAns or Outgo. Alternatively, press

More and select All to display all three options.

Logged calls are shown with the most recent first.

The name of the called or calling party is shown if available.

The number of the called or calling party is shown.

Press either the

and

key to display further pages of entries.

Pressing the

key next to a log entry display further details of that particular call.

The number of the log entry

The type of log entry, i.e. Answered, Un-answered or Outgoing.

The name of the called or calling party is shown (if available).

The number of the called or calling party is shown.

The date and time of the call.

Press

and

to display the previous or next logged call.

The

keys provide a number of actions.

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Using the Call Log

You can make calls directly from the call log. Whilst in the call log you can still make a call by going off-

Speaker and dialing a new call. Similarly, you can still receive calls and handle them

hook, pressing

using the dial pad key functions.

Viewing the Call Log

1. Press Log. If Log is not shown, press any Soft Key.

2. At default, Missed calls are displayed first. You can select from InAns or Outgo. Alternatively,

press More and select All to display all three options. To return to Missed or InAns or Outg,

press Back and make your selection.

and

to display different pages of log entries.

3. Press

To exit the call log and return to the previous screen press Done.

To exit the call log and return to the call handling screen press

Exit.

To view the details of a particular log entry, press the

and

key next to the entry.

4. Press Done to return to the previous screen.

Making Calls from the Call Log

1. Press Log. If Log is not shown, press any Soft Key.

2. At default, Missed calls are displayed first. You can select from InAns or Outgo. Alternatively,

press More and select All to display all three options. To return to Missed or InAns or Outg,

press Back and make your selection.

and

to display different pages of log entries.

3. Press

key next to the entry.

4. When you locate the entry you want to call, press the

If the number shown is external but doesn't include the external dialing prefix used by

your telephone system, go off-hook, dial the prefix and then press

Call.

Saving a Call Log Entry to Your Speed Dial List

1. Press Log. If Log is not shown, press any Soft Key.

2. At default, Missed calls are displayed first. You can select from InAns or Outgo. Alternatively,

press More and select All to display all three options. To return to Missed or InAns or Outg,

press Back and make your selection.

and

to display different pages of log entries.

3. Press

key next to the entry.

4. When you locate the entry you want to call, press the

5. Press Save. The speed dial editing screen appears, pre-filled with the details from the call log

entry. See Adding a New Speed Dial.

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Using the Call Log

Deleting a Call Log Entry

1. Press

Log. If

Log is not shown, press any

Soft Key.

2. At default, Missed calls are displayed first. You can select from InAns or Outgo. Alternatively,

press More and select All to display all three options. To return to Missed or InAns or Outg,

press Back and make your selection.

and

to display different pages of log entries.

3. Press

key next to the entry.

4. When you locate the entry you want to call, press the

5. Press Delete. The entry is deleted from the Call Log and the details of the next call are shown.

6. Press Done to return to the main screen

To exit the logged call details and return to the main call log screen press Done.

To exit the call log and return to the call handling screen press

Exit.

Erasing All Logged Calls

Loss of power to the phone will cause all call log entries to be deleted. In addition you can manually

select to erase the call log, see Default Phone/Erase All Settings.

Setting Which Calls are Logged

Caution: If you change these settings, any call details already in the call log that no longer match the

selection are deleted.

1. Press

Exit to exit any other mode, then press any of the

keys below the display.

2. Press Option.

Log Setup. A menu showing Answered, Un-Answered and Outgoing, with their

3. Press

current settings, is displayed. .

key next to it.

4. To toggle a particular setting between Yes and No, press the

Alternatively, press the

key next to a call type to underline its current setting and then press

Yes/No to change the value of the currently underlined setting.

5. Do one of the following: Note: If you press the Save after changing the settings, any existing call

log entries that do not match the call types selected are deleted from the call log.

To save the settings and return to the options menu, press Save. You will hear a

confirmation tone.

To return to the Options menu without saving any changes, press

Cancel.

To return to the call handling screen without saving any changes, press

Exit.

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Changing Options

Changing Ringer Options

The IP Office uses 'distinctive ringing' for different types of calls - a repeated single ring for internal calls,

a repeated double ring for external calls and a single ring followed by two short rings for ringback calls.

These options are fixed by the IP Office. The phone's own menus allow its ringer sound to be

personalized so you can recognize it from other ringing phones.

To change the ringer sound:

You can choose from among eight different ring sounds. This alters the tone and style of ringing used by

the phone, the ring pattern is still controlled by the IP Office according to the call type. Note: If you

receive a call while selecting a ringer sound, you are automatically returned to the call handling screen.

1. Press

Exit to exit any other mode, then press any of the

keys below the display.

Option.

2. Press

Ring Options followed by

Ring Pattern. A menu with the current ring pattern

3. Press

appears.

and

keys or press a dial pad key between 1 and 8.

4. To select a ringing pattern use either the

You will hear the selected ringing pattern.

Play or repress the dial pad key.

5. To hear the ringing pattern again press

When you have selected a ringing pattern, press

Save. You will hear a confirmation

tone and be returned to the options menu.

If you want to return to the options menu without changing the ring pattern, press

Cancel.

To use the Message Lamp for ringing alerts:

Exit to exit any other mode, then press any of the

keys below the display.

1. Press

Option.

2. Press

Ring Options and set Flash Message Lamp to Yes or No. When set to Yes the

3. Press

Message lamp will flash when you receive a call.

Changing this option does not affect the voicemail visual indicator feature.

To automatically show the call handling screen:

Exit to exit any other mode, then press any of the

keys below the display.

1. Press

Option.

2. Press

Ring Options and set Show Phone Screen to Yes or No. If set to Yes then, when

3. Press

you are setting up/using Speed Dial, Call Log, etc, you are automatically returned to the call

handling screen when you receive a call.

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Changing Options

Adjusting the Display Contrast

You can adjust the contrast level on the telephone display. You can choose from among fifteen levels of

contrast.

1. Press

Exit to exit any other mode, then press any of the

keys below the display.

2. Press

Option.

Contrast. A menu with the current contrast setting appears.

3. Press

and

keys to adjust the level of contrast.

4. Use the

5. When the contrast is set as required, either:

Return to the options menu by pressing

Done.

Return to the call handling screen by pressing

Exit.

Call Log Setup

Through the Option menu you can specify which types of calls should be included in the phone's call

log. See Setting Which Calls are Logged.

Using Self Test

Self test can be used to display information about the phone and to check operation of the lamps and

display. The information may be required by a telephone system maintainer.

Exit to exit any other mode, then press any of the

keys below the display.

1. Press

Option.

2. Press

Self Test. A screen of information appears.

3. Press

Caution: In the top row, the center of the display should show REL:2.00 or higher. If not

the telephone's software needs to be upgraded. Consult your system Administrator.

Test key. The screen lines should all go black and all the phone lamps

4. Press and hold the

should come on. If they do not consult your system Administrator.

5. Release Test and do one of the following:

To return to the options menu, press

Done.

To return to the call handling screen, press

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Issue 3f (7th October 2005)

2410user

Language

When the phone is first installed, it is set to display screen text in English. You can select the language

that you would prefer from the following:

English, German (Deutsch), French (Français), Spanish (Español), Italian (Italiano), Dutch

(Nederlands), Portuguese (Português) or Japanese (Katakana characters).

Note: This does not alter your user language setting on the telephone system.

Exit to exit any other mode, then press any of the

keys below the display.

1. Press

Option.

2. Press

Language. A menu listing the available languages appears, with the current language

3. Press

underlined.

key next to the language required. The screen text changes to the language

4. Press the

selected.

5. Do one of the following:

To save the settings and return to the options menu, press

Save. You will hear a

confirmation tone.

To return to the options menu without saving any changes, press

Cancel.

To return to the call handling screen without saving any changes, press

Automatic Gain Control (AGC)

Automatic Gain Control (AGC) raises the volume when a caller is speaking quietly and lowers the

volume when the caller is loud.

Exit to exit any other mode, then press any of the

keys below the display.

1. Press

Option.

2. Press

3. Press a or

key until a menu listing the current handset, headset and speaker AGC options is

displayed.

key next to it.

4. To toggle a particular setting between Yes and No, press the

Alternatively, press the

key next to a device type to underline its current setting and

then press

Yes/No to change the value of the currently underlined setting.

5. Do one of the following:

To save the settings and return to the options menu, press

Save. You will hear a

confirmation tone.

To return to the options menu without saving any changes, press

Cancel.

To return to the call handling screen without saving any changes, press

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Issue 3f (7th October 2005)

Changing Options

Default Phone/Erase All Settings

The Erase All option allows you to reset all personalized settings entered through the phone's Option

menus (except contrast level). It also deletes all entries in the phones Call Log and Speed Dial lists.

1. Press

Exit to exit any other mode, then press any of the

keys below the display.

2. Press

Option.

key until a menu entitled "Select item(s) to erase" is displayed.

3. Press a

key next to an items to select/de-select it for erasure. A is shown next to selected

4. Press the

items. The items selectable for erasure are:

Speed Dials: Selects for erasure all speed dials set in the phone's SpDial store.

Call Log: Selects for erasure all entries in the phone's call log.

User Labels: Selects for erasure all customized function key labels.

Language: Selects to default the phone's language setting back to default.

Options: Any for erasure or defaulting all other phone options.

All: Selects for erasure or defaulting all of the above.

Erase or

Cancel.

5. Press

Done.

6. Press

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Issue 3f (7th October 2005)

Function Keys

Overview of the Function Keys

Both the

Function Keys and

Soft Keys can be used to access a range of system features.

The display adjacent to the key shows the feature name.

Some of these features are default features supported by the phone (e.g. SpDial, Log, Option and Label

on the Soft Keys) and are always available. Others are system features that can only be programmed by

the System Administrator for Function Keys.

and

keys on each page could be

The main screen has three pages. This means that the six

used for up to 18 features. To move between pages use the

and

keys.

Programming Your Own Functions:

If the phone has been setup with either or both the Admin and Admin1 features assigned to

display keys, you can select and program a number of feature against keys yourself. See

Function Key Programming. The full range of possible features can only be programmed by the

System Administrator.

Changing the labels of the Function Keys:

You can personalize the text labels shown next to the function keys, including those programmed

by the System Administrator. See Changing Function Key Labels.

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Issue 3f (7th October 2005)

Function Keys

Function Key Programming

If any one of the keys on the telephone is programmed with an Admin or Admin 1 feature, it allows you

to program further features against other function keys. Both Admin and Admin1 are allocated to your

function keys by your System Administrator and would appear on a menu screen that is similar to the

following:

The two tables below list the user programmable features available from Admin and Admin1. For full

details of how each function works see Display Key Features.

Admin: The programmable functions available via an Admin key are:

Name

Description

Toggles

Data

Acct

Account Code Entry

Optional

Abbreviated Dial

Yes

Admin

Self-Administer

AutCB

Automatic Callback

Yes

CFrwd

Call Forwarding All

Yes

Optional

CPark

Call Park

Yes

Optional

CPkUp

Call Pickup

Dir